Employer Checklist for Recruiting Workers from Nepal

Last reviewed: 1 August 2026

Use this checklist before and during a recruitment requirement to catch the gaps that most often cause delays — an unclear job description, a missing work-permit detail, or documentation nobody realised the employer had to supply. It complements our fuller guide on how to hire workers from Nepal.

Job description clarity

• Job title and a plain-language description of daily tasks
• Physical demands of the role (lifting, standing hours, outdoor/indoor work, shift patterns)
• Reporting line and team structure at the destination site
• Contract duration and whether renewal is expected

Required experience and certifications

• Minimum years of trade experience, and in what specific tasks
• Any required certifications (e.g. welding qualifications, forklift licence, food-safety training)
• Language requirements, if any, for the destination workplace
• Whether experience needs to be demonstrated practically, not just stated on a CV

Destination-country work-permit category

• Confirmed work-permit or visa category applicable to the role and country
• Processing timeline for that category, and who is responsible for the application
• Any country-specific quota, sector restriction or labour-market test that applies

Accommodation and transport plan

• Whether the employer is providing accommodation, and its standard
• Transport arrangements between accommodation and the worksite
• Who covers these costs, stated clearly in the offer and contract

Onboarding plan

• Who meets the worker on arrival and manages the first-week orientation
• Safety induction and any equipment or uniform provided on day one
• A named point of contact for the worker during the initial settling-in period

Documentation the employer must supply

• Signed employment offer/contract in a language the worker understands
• Any invitation letter or sponsorship document required for the work-permit application
• Confirmation of wage, working hours, leave entitlement and any deductions

Timeline realism

• A joining date that allows for screening, document processing and government approval times
• A buffer for common delays — document corrections, medical re-checks, embassy scheduling

Compliance sign-off

• Confirmation the sourcing partner's Nepal licence and process have been checked
• Internal sign-off that wage, hours and accommodation terms meet destination-country law
• A named internal owner accountable for the recruitment file end to end

Ready to start a requirement? Share your role details and we'll respond with feasibility and next steps.